Inquiry replies
Eight prompts for new leads, intro offers, events, and the next clear step.
For owner-led gyms, BJJ academies, studios, and coaching businesses
The Gym Owner AI Admin Kit
Use ready-to-edit prompts and a simple checklist for inquiries, waivers, private sessions, events, invoices, and follow-up.
Protect member information. Use de-identified examples by default. Do not enter names, addresses, access codes, payment details, health or waiver content, or other confidential information unless the specific tool, account, and workflow are approved for that data.
Inside the guide
Follow-up tools for the work between classes
The guide focuses on the messages and records that tend to pile up after the coaching day is over.
Waiver and agreement reminders
Friendly language for missing paperwork without sounding stiff or automated.
Member check-ins
Simple follow-up for private sessions, workshops, and members who have gone quiet.
Five-day admin reset
A short plan for gathering pending tasks without replacing your scheduling platform.
Best fit
For gyms that need calmer admin
Built for BJJ academies, martial-arts schools, strength gyms, personal-training studios, and coaching businesses.
Works alongside Mindbody and similar tools; it organizes the admin around them.
Sample prompts
Messages you can adapt
These samples show the direct tone of the full guide.
New inquiry
Write a reply to this new inquiry and suggest the next step using our intro offer...
Waiver reminder
Draft a waiver reminder message that feels friendly, direct, and easy to act on...
Member check-in
Write a check-in message for a member who has been absent but might come back...
Typical install ranges
Need help setting up the admin workflow?
L&M can organize inquiry flow, waivers, private-session paperwork, invoices, and follow-up around the tools you already use.
Foundation
$1,500
Inquiry flow, waivers and agreements, invoices, and admin-document structure for an owner-led gym.
Core Install
$2,500
Follow-up, private-session paperwork, and an organized path from inquiry through paperwork and billing.
Ops + AI
$3,500–$5,000
AI-assisted drafts, reminders, and document checks for owner review, plus workshop or event support.
Optional support starts at $99/month. Included work and response times are confirmed in writing.
Share the tools you use and the admin work that is taking over your evenings.
Talk through your gym setup