Gym Owner Ops System

A calmer back office for your gym.

L&M helps gyms, martial arts schools, and coaching businesses across Cape Cod, Martha's Vineyard, and Nantucket organize inquiries, waivers, private sessions, events, invoices, and follow-up.

Owner-led gyms
Martial arts schools
Strength studios
Coaching businesses
Mindbody users

Ask about setup Download the one-pager

The setup includes a private workspace, document templates, and configured steps around the scheduling and payment tools you already use.

Organize the work between classes and sessions

Keep inquiries, waivers, agreements, workshop details, private-session paperwork, invoices, and owner follow-up connected without replacing your scheduling platform.

Free AI admin guide

Use the prompts and checklist to improve follow-up and paperwork before deciding whether you need a full setup.

Get the free guide

Works alongside current toolsKeep Mindbody or the scheduling platform you already use

2–5 daysTypical first setup window

Owner viewClear visibility into admin, documents, invoice status, payments, and follow-up

Typical gym setup ranges

Final scope depends on member volume, current paperwork, and the admin flow you want included.

Foundation

For owner-led gyms that need cleaner inquiry flow, waivers, invoices, and organized admin documents.

Investment

$1,500

Branded invoice setup
Waiver and agreement structure
Document organization
Basic inquiry and follow-up process

Core Install

For gyms that need tighter paperwork flow, private-session organization, and a consistent paperwork and billing workflow.

Investment

$2,500

Everything in Foundation
Private-session and workshop admin flow
Payment-status visibility
Client walkthrough and handoff

Ops + AI

For gyms that want AI support for replies, recaps, reminders, and document checks, with owner review before use.

Investment

$3,500–$5,000

Everything in Core Install
AI-assisted reply and recap support
Checklist, follow-up, and missing-paperwork helpers
Workshop/event admin support

Optional support starts at $99/month. Included work and response times are confirmed in writing.

Questions gym owners ask

How the setup works with Mindbody, private sessions, workshops, and remote delivery.

Does this replace Mindbody?

No. It organizes the business records and repetitive tasks around the scheduling platform you already use.

Can this help with private sessions and workshops?

Yes. The setup can cover paperwork, billing, and follow-up for private sessions, workshops, and events.

Do I need to be on Cape Cod?

Cape Cod, Martha's Vineyard, and Nantucket are the local focus. Remote setup is available when the work can be completed without an on-site visit.

Tell us where gym admin is piling up

Describe the inquiries, paperwork, or billing follow-up that is hardest to keep visible. We will recommend what to organize first.

Which inquiries or member follow-up are easiest to miss
Where waivers, event paperwork, and private-session records live
How invoices and payment follow-up work now

Your current scheduling tool and one example of a missed admin task are enough to start.